Purchasing

Staff
Policies
Forms
Promotional Item Vendors

The Troy University Purchasing Department is a service function of the University. This department seeks to serve Troy University in its mission to serve its student population by assisting the students, faculty, and staff in facilitating the purchases of goods and services needed to meet both academic and non-academic goals. The Director of Purchasing and Asset Management is responsible for development of policies and procedures designed to create an efficient and effective procurement environment for the University.

Staff members serve in an advisory and oversight capacity to assure that purchases are made in accordance with Institutional requirements, applicable state and federal laws and any other statutory guidelines that are inherent to the purchasing and procurement environment. The Purchasing Department relies upon the Datatel accounting application to generate legitimate purchase orders from approved purchase requisitions when these are required by established Institutional policies and procedures.

 

Staff

Lauri Dorrill, CPA Associate Controller Purchasing & Asset Management 211 Wright Hall Troy, AL 36082 (334) 670-3276 ldorrill@troy.edu Vacant Coordinator of Purchasing 211 Wright Hall Troy, AL 36082 Sandy Montgomery Purchasing and Accounts Payable Coordinator 231 Montgomery Street Montgomery, AL 36103-4419 (334) 241-9782 smontgomery55825@troy.edu

Ursula Bryant Bids and Asset Management 211 Wright Hall Troy, AL 36082 (334) 670-3128 ubryant@troy.edu Kathy Hale Purchasing and Asset Management Coordinator 501 University Avenue Dothan, AL 36304 (334) 983-6556 ext 1211 khale@troy.edu Holli Lahr Purchasing and Asset Management Clerk One University Place Phenix City, AL 36869 334-448-5121 hlahr@troy.edu

Policies

• Purchasing Policies (PDF)
• Purchasing Card Policy (PDF)

Forms

• Purchasing Card Missing Receipt Affidavit (PDF)
• Vendor Disclosure Statement (PDF)

Some Purchasing forms are being processed using EchoSign.  These forms are designated in the section below.

EchoSign offers an end-to-end solution by automating the entire process from the request for signature to the distribution and filing of the executed document. EchoSign instantly shows you what is out for signature, what has been signed, and when and by whom. All documents are converted to a PDF and automatically routed to all parties based on email address provided. In addition, archival copies of all your signed documents are automatically stored in your EchoSign account with no scanning, inputting or effort required.

When processing a Purchasing form the last signature will always be:  purchasing@troy.edu.  If this address is not used, the form will not be routed for approval.

Please review the creating an EchoSign Account and User Guide below before you begin.

• Creating an EchoSign Account
• User Guide

Purchasing Electronic Forms

• W-9 Form, Request for Taxpayer Identification Number and Certification

 

Last Updated: 04/02/2012